Coordinator, Administration - Coquitlam

Date: 07-Feb-2019

Location: Coquitlam, BC, CA

Company: Coca-Cola Canada Bottling Limited

Working for the World’s biggest brand is no small thing.

It’s all about creating a brighter future for our employees, our company, and our communities. If you’re looking for a company where you can do your best work and make millions of people smile each day, you’ve come to the right place.

 

Ready to turn your enthusiasm into experience?

You are a friendly face, a brand ambassador and a sight for thirsty eyes. If you have the drive, energy and determination that it takes, refreshing opportunities await.

 

Happiness comes in many packages.

Every day is a chance to learn something new. We provide the resources to be successful, enabling you to take pride in your work and the company you do it for. We operate safely and responsibly, and reward individual accomplishments in a positive team environment. Exciting, isn’t it?

 

 

Position Responsibilities:

  • Perform a wide range of administrative tasks, with a focus on supporting the Frontline Sales Team.
  • Create and handle presentations and reports
  • Administrative support to the GM, including coordinating meetings and travel
  • Organizing departmental meetings and events
  • Purchasing for the local area and liaising with suppliers
  • Process Purchase Orders and invoices in a timely manner
  • Creation and management of various spreadsheets and tracking reports
  • Track and manage the Frontline Sales Team’s local obligations to customers
  • Reception duties, as needed
  • Manage expense reports
  • Process a wide range of administrative project assignments.
  • Maintain various departmental database systems and lists;
  • Maintain strict confidentiality on highly sensitive matters;
  • Create and enter data into spreadsheets;
  • Create and handle presentations, complex reports, confidential correspondence and files;
  • Interface with suppliers and maintain internal and external relationships;
  • Coordinate meetings and travel arrangements, and maintain department calendar;
  • Manage expense reports;
  • Administer programs, projects and or processes specific to the operating unit served;
  • Scribe as required to document meeting minutes and action items;
  • Creation of various spreadsheets/tracking reports;
  • Miscellaneous admin requests as required;

 

Our ideal candidate is:

  • Proficient with Microsoft office, mainly Excel
  • Eager and has the willingness to learn
  • Organized and detail oriented
  • Able to work in a fast-paced environment
  • Collaborative and can support a large team
  • A problem-solver
  • A people person
  • Exceptional with time management/prioritizing skills

 

Requirements:

  • Related post-secondary education required;
  • 5+ years of experience in automated office environment required;
  • 5+ years demonstrated experience in an office admin/executive assistant role;
  • Demonstrated experience in coordinating projects;
  • Advanced knowledge of Microsoft Office (MS Word, Excel and PowerPoint) applications;
  • Excellent phone etiquette and customer service focused;
  • Bilingual (French/English) skills a plus; and
  • SAP knowledge an asset.

 

Coca-Cola Canada Bottling Limited is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities.  If you need a reasonable accommodation to assist with your job search or application for employment, please contact us at 1-844-383-2653 or by emailing HR@CokeCanada.com, please include a description of the specific accommodation you are requesting and a description and location of the position for which you are applying.

Coca-Cola Canada Bottling Limited requires applicants to undergo a background verification process prior to commencing employment with the company. Employment with Coca-Cola Canada Bottling Limited is contingent on the satisfactory completion of a pre-employment background check.

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