Distribution Center Administrator

Date: 03-Jun-2019

Location: Calgary, AB, AB, CA

Company: Coca-Cola Canada Bottling Limited



About Us


Proudly Canadian and Independently Owned, We are Coke Canada.


We are a family business that unites more than 6,000 employees working together to support one another, our customers, consumers and our communities. Our heritage of manufacturing, marketing, selling, and distributing Coca-Cola brand products, and other allied brands in Canada runs more than 120-years deep!


We are the face of Coca-Cola and its Partner Brands to Canadians. We produce and deliver the beverages and experiences that delight them at every occasion in their life.  We are the bottler for an entire nation with a vision and commitment to becoming “the greatest” in our industry.


About our People


We believe our people are the DNA of our organization.  With an unwavering commitment to do their best every day, we also share values which define how we work:


  • Safety First - For all of us safety is non-negotiable and must come first.
  • Integrity - We nurture trust and keep our word.
  • Accountability - We all take ownership and responsibility for our actions and the parts of the business that we impact.
  • Quality – We focus on quality in every aspect of our business.  Our products refresh families across Canada, including our own, so we work to deliver the best for them, every time.
  • Entrepreneurial – A mind set of being results focused, sharing improvements & innovations towards a better future.

About You

If you often find yourself saying “this can be done” or are often questioning “is there a better way?” then Coke Canada has opportunities that will encourage you and your teams to step forward.  We offer a variety of opportunities that will enable you to develop your skills, challenge yourself and progress your career.   


Performs routine clerical duties in a Distribution Center in accordance with standard administrative office procedures.  

SALES SUPPORT     - Phone/Reception     - Enter call in orders / hotshots (immediate orders)   - Process donation requests     - Miscellaneous copying, laminating and distributing     - RS02 file maintenance (driver data in route accounting system)     - Order POS (point of sale material) and do all required tracking     - Create and print POS as requested (labels, crack & peel, table tents, fund raiser forms, etc.)     - Coupon tracking     - EBP ordering (procurement system)   - Process pricing exception requests via the PAT system (customer pricing exceptions)     - Create and maintain Track/Rank/Publish boards as required     - Pager and cell phone administration - report review     - Entertainment tickets and log     - Sales Meeting Notes/Handouts as requested 

ACCOUNTS PAYABLE     - Process AP Invoices, prepare check requests, research payments, prepare transmittal logs     - Process and reconcile P-card Statements (company credit cards)     - Review Expense Distribution Log     - OCM tracking/checkbook     - Process P-Card, fuel card new user requests     - Process T&E Requests     - Prepare IFTA Reporting     - Audit Comdata Fuel Report (fuel credit cards)     - Prepare accounts payable timing accruals     - Reconcile pager and phone bill and provide reporting on usage 

DISTRIBUTION     - Driver call in log     - DOT – DVRs and Grid logs required file maintenance only     - Enter special event orders for service and schedule     - Employee sale     - Safety committee notes as assigned 

COOLER SERVICE     - AP invoice processing 

COLD DRINK/FULL SERVICE     - FS change fund/key audit     - FS commission statements     - CST champion     - EMO tracking and follow up 

ACCOUNTS RECEIVABLE/CREDIT     - Customer Accounts Receivable research – Sales Center Charge back     - Customer mail check requests (validation)    - NSF Review and tracking – notification to sales     - PIA, drafting credit memos and invoice corrections     - Local Branch Deductions research 

HUMAN RESOURCES     - New Employee Orientation and On-Boarding     - Responsible for collection, review and dissemination of original new hire paperwork     - Scans CCR Employment Application and Consent Form & Disclosure Form and emails to designated Talent Acquisition representative.     - Serves as local Chain of Custody Coordinator for CCR Drug Test Program      - Prints and posts Open Requisition reports/Job Opportunity listings     - Make sure all required postings are posted (for audit purposes)     - DOT - files, random drug testing, records of violation, MVR and physical recertification     - Safety Matrix – Training, tracking, and reporting to responsible parties 

PAYROLL     - Process and transmit weekly payroll within time deadlines and audit requirements including proper approvals     - Process payroll adjustments, uniform deductions, miscellaneous deductions     - Maintain and update LCC codes/hour transfers in timekeeping system     - Ensure that all approvals are obtained to process payroll      - Monitor Kronos (timekeeping) and payroll activities     - Remote punch audit tracking to ensure compliance with audit frequency     - Trimester Incentive verification as requested for route assignments and other required information

 SECURITY     - Security door maintenance and programming     - Maintain surveillance back up tapes     - Maintain visitor log and badges     - Assign access cards 

INFORMATION TECHNOLOGY     - Phone system and voice mail maintenance     - Maintain/request maintenance on office equipment 

MISCELLANEOUS ADMINISTRATIVE DUTIES     - Coordinate employee/facility events including catering and meeting room set up     - Handle mail/shipping     - Update phone directory     - Ensure compliance to company audit guidelines     - Manage flow of information throughout the day, faxes, coping, telephone, etc.     - Schedule conference rooms     - Support inventory process as assigned     - Provide administrative support to Distribution Center Manager/Supervisors or Sales Managers/Supervisors as assigned


Important – All offers of employment at Coca-Cola Canada Bottling Limited (“Coke Canada”) are conditional upon a successful background clearance obtained through our contracted third party vendor. The standard clearance requirements depend on the position and may include some or all of the following: criminal clearance, employment verification, education verification and driver’s abstract review. Please advise the Talent Acquisition team if you have any questions or concerns in regards to this once you are contacted for further consideration.

Coke Canada is committed to creating a diverse and inclusive workforce with a number of programs, policies and resources in place to support our people.

For individuals with disabilities, should you require accommodations or support throughout the recruitment process please contact our Talent Acquisition Services team by calling 1-844-383-2653 or email HR@cokecanada.com.


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